ENTRY TRANSIT AND DEPARTURE OF AIRCRAFT

GENERAL

1.1         

All flights into / from or over the territory of Sri Lanka and landing in such territory shall be carried out in accordance with the valid regulations of Sri Lanka relating to civil aviation.

1.2         

Aircraft landing in, or departing from the territory of Sri Lanka shall land at and depart from an international aerodrome

  

2    SCHEDULED  FLIGHTS

2.1         

General

2.1.1      

For regular international scheduled flights operated by foreign airlines into or in transit across Sri Lanka, the following requirements must be met:

               

 (a)    The airline must have been designated pursuant to the provisions of the International Air Services Transit Agreement or the International Air Transport Agreement, provided that the state in which the airline is registered is a contracting party to either or both agreements.

               

 (b)    The airline must have been designated pursuant to a bilateral or multilateral agreement signed by the Government of Sri Lanka and the State in which the airline is registered.

               

 (c)   The airline must have a permit to operate into or in transit across Sri Lanka. Applications for such permits shall be submitted to the Director General of Civil Aviation. (Refer . GEN 1.1  for postal and telegraphic addresses, telephone/fax numbers and e-mail address)

2.2  Documentary Requirements for Clearance of Aircraft

2.2.1      

It is necessary that the under mentioned aircraft documents be submitted by airline operators for clearance on entry and departure of their aircraft to and from Sri Lanka. The Pilot-in-Command or his authorized agent must sign one copy of the General Declaration. All documents listed below must follow the ICAO Standard as set forth in the relevant Appendices to ICAO Annex 9 and acceptable when furnished in English and completed in legible handwriting.

2.22      Aircraft Documents Required (Arrival/Departure)

               

Required by	General Declaration	Passenger Manifest	Cargo Manifest
Immigration	1	1	1
Health	1	1	1
Customs	1	1	1

               

     Notes:

               

       (a)   One copy of the General Declaration is endorsed and returned by customs, signifying clearance.

               

      (b)    If no passengers embarking (disembarking) and no articles are laden (unladen), no aircraft document except the General Declaration need to be   submitted to the above authorities.

3   NON-SCHEDULED FLIGHTS / PRIVATE FLIGHTS

3.1         

Procedures for non scheduled/private flights into and across the  Territory of  Sri Lanka

3.1.1      

Prior approval must be obtained for the operation of non-scheduled flight(s) / private flights into and over the territory Sri Lanka.   

3.1.2      

Required approval will be granted by Director General of Civil Aviation, Sri Lanka (DGCA), (Refer sub section GEN 1.1 for Postal and telegraphic addresses and Telephone/Fax numbers, e-mail) upon submission of an application in writing as per the format prescribed under Para 3.1.7 below.

3.1.3      

Such an application should reach DGCA�s office in sufficient advance (also ref Para 3.1.4) before commencement of the intended operation. No flight should leave from the point of departure in anticipation of required approval to fly over or land in Sri Lanka.

3.1.4      

The minimum notice required to process an application is as follows:

                               

Flight	Type of Operation	Minimum Notice required
a.  Non-scheduled Commercial (Passenger)	Landing	30 days
b. Non-scheduled Commercial     (Cargo)	Landing	7 days
c.  Helicopters/Airships/Gliders/      Balloons	Landing /Over flying	14 days
d. Non-scheduled Commercial     (Pax/Cargo)	Technical Stop only	3 Days
e. Non-scheduled (Pax/Cargo/Ferry)	Over flying only	3 Days
f. Private	Landing	7 Days
g. Private	Over flying / Tech Stop	3 Days
h. Ambulance/Search & Rescue/Relief     flights	Landing / Over flying	At the earliest
i.  Any other Non-scheduled flights	Over flying / tech. stop	3 days
j.  Any other Non-scheduled flights	Landing	7 days

                                                                                                                                                                                                                                                                                                 

3.1.5       Director General of Civil Aviation may, in approving such flights, assign a Flight Clearance Number (FCN) which should be quoted by the operator / flight crew as and when necessary.

3.1.6      

Director General of Civil Aviation may impose such conditions as he considers desirable in respect of the carriage of passengers and cargo to and from Sri Lanka territory. Such conditions (if any) may be specified in the Flight Clearance at the time of notifications to the operator.

3.1.7       Carriage of cargo by air is liberalized in Sri Lanka and therefore there is no restriction with regard to the operation of cargo flight to/from Sri Lanka subject to observance of provisions detailed.

3.1.8      

The applications for the operation of a non-scheduled flight/private flight into/over Sri Lanka should be according to the Format of the application for a NON-Scheduled flight/Private flight into/over Sri Lanka  (Click the link to view ). The applications should directed  preferably  by AFTN to the DGCA with a copy to the Colombo Area Control Centre ( ref also para 3.1.16 below for contact information).

3.1.9

All Non-scheduled Charter flight operators requesting approval to land at an  International airport in Sri Lanka shall submit their applications to the DGCA Sri Lanka in the format  (     Click here to view ) and simultaneous application shall be forwarded to the SLOT Committee to obtain landing SLOT Clearance. Allocation of a SLOT will be done only after the approval to land at such airport is issued by the DGCA Sri Lanka with a copy to the SLOT Committee for necessary follow up action.

3.1.10    

Flight clearance or Re-clearance once granted remains valid for a period of two- (02) days from the date of   intended operations. If the actual operations delayed beyond two days, Re-clearance should be obtained afresh.

3.1.11

Re-clearance request shall quote the Flight Clearance /Re-clearance Number and indicate the new expected Date & Time of operations if there is any change in the information that was communicated to the DGCA in obtaining approval originally. 

3.1.12    

A Flight that is re-cleared, will be issued with a Re-clearance number, which shall be quoted as and when necessary

3.1.13    

Delayed Operations that fall within 02 days of planned operations or cancellations should be notified forthwith to Director General of Civil Aviation and Colombo Area Control Centre ( AFTN : VCCCZQZX)

3.1.14    

In order to facilitate proper and efficient flight identification process at the ATS Units, all Non-scheduled / Private operators are required to quote the Flight Clearance Number (FCN) { or the Re-Clearance Number issued as per para 3.1.12 above}  in the field 18 of the Flight Plan filed.

3.1.15    

Pilot-in-command is required to hold the Flight Clearance Number or the Re-clearance Number on board and quote the same when required by the ATC.

3.1.16

Contact information for submission of applications for clearance and related matters:

   DGCA Office : AFTN: VCCCYAYX

Office Hours: 0300-1045 UTC ( Monday to Friday except Public Holidays ) 

a).  During Office Hours:        Contact person(s):

            1. Aeronautical Information Services Officer.             Tel      : +94 11 2358923 or +94 11 2358916

               Fax     : +94 11 2358922      e-mail : aiso1@caa.lk,   or    aiso@caa.lk

            2. Senior Aeronautical Information Services Officer.

                 Tel      : +94 11 2358914,                 Fax     : +94 11 2358922,                 e-mail : saiso@caa.lk

      b). After Office Hours, Saturdays /Sundays and Public Holidays:

            Contact  person(s):

       1.  Duty Supervisor, Colombo Area Control Centre.

           AFTN   : VCCCZQZX

           Tel         : +94 11 2625555 or  +94 11 2611572

           Fax        : +94 11 2635106  

            e-mail    : acc.ans@airport.lk 

3.2  Procedures for Non-scheduled / Private flights across Sri Lanka Airspace outside the Territory.

3.2.1      

Prior approval not required. However    before commencement of the intended operation,  an application shall be submitted to the   Director General of Civil Aviation, Sri Lanka (DGCA) in writing as per the format prescribed in para 3.1.8 above (     Click here to view the format ), (Refer sub section GEN 1.1 for Postal and telegraphic addresses and Telephone/ Fax numbers, e-mail) .

3.3         

Documentary requirements for Clearance of aircraft

3.3.1      

Same requirements as for scheduled flights.( Ref para 2.2)

4.    PUBLIC HEALTH MEASURES APPLIED TO THE AIRCRAFT

4.1         

Following public health measures are required to be carried out in respect of aircraft entering  Sri Lanka

(a)    The pilot-in-command is required to fill in writing the Health Section of the Aircraft General Declaration Form which consist of information regarding any form of illness detected on board the aircraft, incinerate conditions and details of disinfecting or sanitary treatment carried out on board the aircraft.

(b)   Any flight originating in or operating via, from any of the aerodromes located in the following regions shall carry out pre-flight (Blocks away) spraying, top-of-descent spraying and hold spraying in accordance with Aviation Safety Notice of Civil Aviation Authority of Sri Lanka :

�         Africa

�         Asia

�         Central South America

�         Oceania

�         Middle East Countries

       Cabin crew or a company designated person should handover the empty cans to the Airport Health Office.

5.  PRODUCTION OF DOCUMENTS FOR INSPECTION

5.1         

The pilot-in-command of an aircraft shall, on demand by an authorised person, produce any of the following documents relating to the aircraft or the persons and/or the goods carried therein for inspection.

5.1.1      

When engaged in international flights:

                        (a)    Certificate of Registration.

            (b)    Certificate of Airworthiness.

            (c)    Licenses of its operating crew.

            (d)    Journey Log Book.

            (e)    Telecommunication Log.

            (f)    Any license to install and use a radio apparatus in the aircraft.

            (g)   In the case of a public transport aircraft, one of the load sheets relating to the aircraft.

            (h)  In the case of a public transport aircraft, one of the copies of the certificate of safety which was last issued in respect of the     aircraft.

            (i)     Passenger Manifest showing names and places of embarkation and disembarkation.

            (j)    Cargo Manifest

5.1.2      

    When engaged in internal (Domestic) flights:

            (a)    Certificate of Airworthiness

            (b)    Licenses of its operating crew

            (c)    In the case of public transport aircraft, one of the duplicate copies of the certificate of Safety which was last issued in respect of the aircraft.

            (d)    Any license to install and operate a radio apparatus in the aircraft.

            (e)   The telecommunication logs if the aircraft is equipped with radio apparatus, which is operated.

6.    SUPPLY OF FUEL.

6.1         

The DGCA will issue instructions to the Sri Lanka Petroleum Corporation in respect of all non-scheduled flights approved by the DGCA provided the operator so requests and specifies the requirements.

7.   HANDLING OF AIRCRAFT

7.1         

The handling of the aircraft should be entrusted to a recognized airline (i.e,. Sri Lankan Airlines).

8.  NOTIFICATION OF AIRCRAFT   ACCIDENT / INCIDENT.  

8.1         

All aircraft operators as a mandatory requirement inform the Director   General of Civil Aviation Sri Lanka of any aircraft accident / incident  occurred within the  territory of  Sri Lanka or in respect of any aircraft registered in  Sri Lanka occurred out of  Sri Lanka

8.2         

The Aircraft Accident/Incident Reporting Procedure with the standard Aircraft Accident /Incident Form (CAA AU/003) is published in the Sri Lanka AIC Nr. A02/12 dated 14th June 2012.   (     Click here to view )

                                                                         ( END of Sub Section  GEN 1.2 )